Returning Your Copier at the End of a Lease

Ready to return your old copier?

If you are at the end of your copier lease, there are a few things you should keep in mind. This should help you get the best deals and make sure you are taken care of (even if we are not your copier company today.)

First if all, there is generally a notification provision in a copier lease. What this means is there is a time you are required to let a copier company know if you intend to keep the copier or return it. Wait too long to let them know, it will generally auto initiate an auto renewal for another term (month, quarter or year.)

Secondly, you are generally responsible to get the copier back to where the leasing company needs the copier. You could be in Milwaukee but if the copier needs to go back to New Jersey, how do you get it there. When you are getting another copier, it isn’t a huge issue because the copier company normally helps with this. If you are not getting a replacement, you should expect about a $750 bill for the freight.

We know this isn’t always the best idea, to give bad news, but we believe when you are leasing a copier, you should know what to expect and how you can get the best deals. One way to not have this fee is to go with a $1 Out lease rather than a FMV. $1 Out leases on copiers are generally a bit more expensive, so just budgeting for the freight back works too. It is more a decision of do you see yourself getting another copier after this one. If yes, the copier company will deal with this for you.

You may also have some supplies to return and we always suggest checking with your dealer about wiping the hard drive so no sensitive data for old copies is inside the hard drive and then potentially sold overseas by the people who refurb the copiers and sell them used in cargo ships to other countries. A simple data wipe can protect your customer’s and company’s personal information.

Please give us a call if you are coming to the end of your copier lease and would like some help!